Urgent Hiring For Records AND Information
- Sodexo
- 5 - 10 years
- Mumbai
- 3 years ago
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Job Description
- Higher technical or humanitarian education (the best to have knowledge in Archiving directly)
- Age 25 40
- Good knowledge of English language (advanced level)
Detaied description of main responsibilities:
- Organization of the process of managing company records * throughout the entire life cycle (creation, identification, storage, archiving, destruction, etc.). (*Records include all forms of electronic and paper documents, databases, e-mail messages, films, microfilms, photographs, audio and video recordings and other documents that are created, received or used for business purposes; or information that Sanofi is legally required to keep).
- Management of the assigned budget of the responsible Country
- Identification of opportunities and processes that generate the bulk of physical information (archives), in order to implement changes using the Lean methodology, which leads to simplified processes and reduced volume.
- Implementation of digital technological tools and electronic systems of client in a local level.
- Analysis of the profitability of the current physical archive inventory for the implementation of processes of digitization and subsequent destruction of physical records. This process includes analysis of client legal retention times, the amount of information that has expired, the cost of digitizing, organizing the digitized information, controlling the quality of the process, destroying physical information, and finally transferring information to electronic document storage tools.
- Implementation of change management so that business units and business support functions adjust how they currently perform their workflow responsibilities (for example, correctly, in due time and in the proper amount, destroy information, do not duplicate information, do not store information "for any case and copies of documents, did not print unnecessary documents, create electronic reports, etc.).
- Monitoring and reviewing the quality of information management processes (internal and external), which includes: ensuring that all information managed by the records and document management department has specific guidance: scope, name of person in charge, date of creation, expiration storage, and destruction, type, subtype, code and description; quality control of archiving (preparation of archives in the company, checking the quality of the provision of archiving services by an external service provider).
- Communication and business support: close interaction with cross-functional departments of the company, be a bridge between business units, business support functions and archive service provider, be able to competently resolve any questions and promptly respond to Client Employees.
- Search, retrieval of information (both from records held in client offices and from the archive of an external supplier) in due time, understanding the search process, storage locations, have an updated and qualified inventory of all documents.
- Initiate destruction projects for documents and information for all departments of client, leading the process from beginning to the end.
- Reporting on established indicators at the regional level (for example, supplier management, budget, archive volumes, etc.).
Interested candidate share your resume on sn**********d@so***o.com
Job Classification
Industry: Facility Management ServicesFunctional Area: Other, Role Category: OtherRole: OtherEmployement Type: Full timeEducation
Under Graduation: Any GraduatePost Graduation: Any PostgraduateContact Details:
Company: SodexoAddress: Gemstar Commercial Complex,1st floor,,Ramchandra L, MUMBAI, Maharashtra, IndiaLocation(s): Mumbai+ View Contact
Keyskills: Records Management Record Maintenance
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Founded in Marseille in 1966 by Pierre Bellon, Sodexo is the global leader in services that improve Quality of Life, an essential factor in individual and organizational performance. Operating in 80 countries, Sodexo serves 75 million consumers each day through its unique combination of On-site Serv...
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