Mail Management - Executive - Leading NBFC
- Rightmatch Hr Services
- 2 to 5 Yrs
- Chennai
- 7 months ago
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Job Description
- Miscellaneous:
- Manage office stationery related to mail and dispatch operations.
- Assist with other administrative tasks as needed, particularly related to office logistics.
Company: NBFC
Role: Mail Management
Location: Chennai.
Work Days: 5
Key Responsibilities:
1. Inward Mail/Courier Handling:
- Receive, sort, and distribute all incoming mail, couriers, and posts to relevant departments or individuals.
- Ensure the timely delivery of important correspondence to respective teams.
2. Outward Mail/Courier Dispatch:
- Prepare and dispatch outgoing mail, letters, and parcels to clients, regulatory bodies, or other external parties.
- Coordinate with courier services and postal offices for dispatch and ensure timely deliveries.
3. Coordination with Departments:
- Act as the point of contact for any mail or courier-related queries within the office.
- Collaborate with internal teams to ensure urgent or sensitive mail is prioritized.
4. Documentation and Tracking:
- Maintain detailed and accurate logs for all inbound and outbound mail/couriers.
- Ensure proper filing and documentation of correspondence for audit purposes.
- Track and manage courier deliveries to ensure proper receipt by intended recipients.
5. Vendor Management:
- Liaise with multiple courier and postal service providers to ensure cost-effective and reliable service.
- Negotiate rates and ensure contracts with vendors are up to date.
- Monitor vendor performance and escalate any service-related issues.
6. Compliance and Security:
- Ensure that all mail handling is conducted securely and confidential information is protected.
- Adhere to the company policies regarding mail management and ensure compliance with regulatory requirements.
Qualifications and Skills:
1. 2+ years of experience in mail management or a similar role, ideally in a corporate environment.
2. Excellent organizational and time management skills.
3. Ability to handle confidential information with discretion.
4. Proficiency in MS Office (Word, Excel) and familiarity with mail tracking software is a plus.
5. Strong communication skills in English and Tamil (verbal and written).
6. Attention to detail and a proactive attitude.
For any further queries kindly feel free to contact on hidden_email / hidden_mobile Employement Category:
Employement Type: Full timeIndustry: NBFC ( Non Banking Financial Services )Role Category: Administration / Facility / TransportFunctional Area: Not SpecifiedRole/Responsibilies: Mail Management - Executive - Leading NBFCContact Details:
Company: RightMatch HR ServicesLocation(s): Chennai
Keyskills: administration courier courier management administrative admin
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RightMatch HR Services Pvt. Ltd. is a leader in Human Resource Solution Services. We are an Executive Search firm specializing Middle to Senior level recruitments in BFSI domain.
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