Asst Manager - Admininstration & Estate
- Novex Communications
- 3 - 8 years
- Mumbai
- 2 months ago
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Job Description
Job Title: Assistant Manager- Administration
Department: Admin & Estate
Reporting To: Admin Manager
Location: Andheri West
Company: Novex Communication Pvt. Ltd.
Work Days: 6 days working
Joining: Immediate preffered
Role Overview:
Were looking for a sharp, reliable, and proactive Assistant Manager Admin to support and manage day-to-day administrative operations, estate management, procurement, vendor handling, and compliance. This role ensures efficient infrastructure, property management, and support services across locations.
Key Responsibilities:
- Facility Management:
- Oversee office infrastructure, housekeeping, security, and maintenance activities.
- Coordinate AMC contracts and ensure service delivery across locations.
- Maintain workplace safety, cleanliness, and compliance.
- Estate & Lease Administration:
- Manage lease agreements, renewals, and documentation.
- Liaise with landlords, legal, and finance on property matters.
- Maintain records of estate-related data and critical dates.
- Travel to properties/sites for inspection, handovers, and coordination.
- Procurement & Vendor Management:
- Identify, evaluate, and onboard reliable vendors and service providers.
- Handle procurement of office equipment, supplies, and admin services.
- Negotiate terms, finalize contracts, and ensure cost-effective sourcing.
- Monitor vendor performance, resolve issues, and maintain service levels.
- Process purchase requisitions and ensure timely delivery of goods/services.
- Coordinate with the Finance team for invoice processing and budget tracking.
- Asset & Inventory Management:
- Maintain accurate records of office assets, equipment, and consumables.
- Track inventory, manage stock levels, and trigger procurement when needed.
- Compliance & Documentation:
- Ensure compliance with local regulations related to admin operations.
- Maintain updated records of licenses, insurance, contracts, and policies.
- Employee Support Services:
- Manage travel arrangements, accommodations, and transport for employees.
- Facilitate smooth onboarding/offboarding with admin support (ID cards, seating, access control, etc.).
Required Skills & Experience:
- 5 to 7 years of experience in Administration, Procurement, or Estate Management roles.
- Strong organizational, negotiation, and multitasking skills.
- Experience in vendor sourcing, evaluation, and contract management.
- Proficient in MS Office and admin/ERP tools.
- Good communication and documentation abilities.
- Basic knowledge of compliance and regulatory requirements.
- Must be willing to travel for property and vendor-related work.
Qualifications:
- Graduate in any discipline (B.Com/B.A./BBA preferred).
- Diploma/Certification in Admin, Procurement, or Facility Management is a plus.
Work Environment:
- Dynamic and operations-focused.
- Field visits to vendor sites, properties, or branch locations as needed.
- Flexibility to handle urgent facility or estate matters outside standard hours if required.
Job Classification
Industry: Film / Music / EntertainmentFunctional Area / Department: Administration & Facilities, Role Category: AdministrationRole: Administration - OtherEmployement Type: Full timeContact Details:
Company: Novex CommunicationsLocation(s): Mumbai
Keyskills: Estate Management vendor management Housekeeping Negotiation procurement Property Management Facilities
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Novex Communications
Established in 2002, Novex today is a well-renowned name in Media solutions. Novex is engaged in the business of licensing public performance rights in sound recordings. The exploitation of sound recordings, which Novex licenses, includes public performance in hotels, restaurants, lawns, discothequ...
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