Administration Executive
- Vj Coresoft
- 2 - 3 years
- Pune
- 1 month ago
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Job Description
Role & responsibilities
- Responsible for travel arrangements which include ticket booking for Domestic & International travel, letter for Visa processing, Cab booking, Hotel booking
- Facilitate customer visits, make necessary arrangements when they are in the office, ensure that the visits are handled smoothly
- Handle Attendance system which involves physical attendance, swipe card data generation, generating attendance reports, etc.
- Issue Access Cards (Temporary and Permanent) to employees
- Responsible for monitoring and controlling the housekeeping staff, their attendance, surprise checks, procuring materials, controlling expenses, coordinating with the vendors
- Manage the in-house office boys, their attendance, shifts, work responsibilities
- Get business cards, ID cards, letter heads, certificates, envelopes, etc. printed. Coordinate with the vendor, obtain necessary approvals
- Responsible for Inventory Control which includes housekeeping material, stationery used in the company, order for the material, and maintain all related records
- Operation and maintenance of safety and security systems of the building like CCTV, Proximity access control and Fire Alarm
- Look after the physical security of the premise, coordinate with the security agency and the guards, check inward and outward register, surprise checks, brief security cards as and when necessary
- Responsible for up-keep of firefighting instruments, repair and maintenance of AC, Generator, UPS, Electricity Meter. Coordinate with external vendors on the AMC and Service schedules.
- Handle EPABX and Telecom operations, coordinate with the vendors or building maintenance personnel in case of any issues
- Responsible for overall facility management and cleanliness
- Interact with the building maintenance personnel
- Handle STPI and Customs material
- Interact and coordinate with other support groups such as HR, Finance, Accounts, PMO, IT as and when needed
Preferred candidate profile
- Education: Any Bachelors degree essential
- Experience: 2 to 3 years of experience in general administration with a Software Company
- Good communication, presentation and interpersonal skills
- Computer Skills Essential Microsoft Word, Excel, PowerPoint and usage of Internet Explorer
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Office AdminEmployement Type: Full timeContact Details:
Company: Vj CoresoftLocation(s): Pune+ View Contact
Keyskills: Office Management Administration Work Administration Management
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Vj Coresoft
V J Coresoft Pvt. Ltd. is global IT company offering software development services in the field of CAD/CAE/CAM/PLM, Web/Mobile Applications, Engineering Design and Smart Manufacturing services. It is a company with unique combination of Engineering Domain knowledge and related software developme...
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