Admin Associate
- Bal Asha Trust
- 1 - 3 years
- Mumbai
- 1 month ago
- Email to a friend
- Report this job
Job Description
Designation Admin Associate
(Programs) Reporting to Executive Director LocationMahalaxmi, Mumbai ModeInofficeAnnual CTC Upto 3.00 Lakhs p.a. To Ap*******l@ba*********t.orgJob Summary
Bal Asha Trust is looking for a proactive and detail-oriented Admin Associate to help manage the daily operations of our childrens home and support program implementation. Responsibilities include managing documentation, coordinating & follow up with vendors, communication, organizing office and facility resources, and supporting the Directors office. This role combines administrative efficiency with a passion for social impact and child welfare. If you are someone who enjoys multitasking, is tech-savvy, and wants to contribute meaningfully to childrens lives, wed love to hear from you!
Key Responsibilities
Administrative & Program Support
Manage daily office functioning including handling incoming/outgoing calls, couriers, and assisting in maintaining communication flow.
Coordinate day-to-day administrative and support functions of the childrens home.
Maintain the Executive Directors calendar: scheduling meetings, setting reminders, and handling logistics.
Set up daily or weekly check-ins with the Executive Director to review key meetings, tasks, and priorities.
Take minutes of meetings, track action points, and ensure timely follow-ups.
Plan and assign daily tasks to the office assistant/peon, ensuring smooth support operations.
Documentation & Filing
Scan, print, and file documents both digitally (Google Drive) and physically.
Create and manage an organized filing system using best practices for offline and Google Drive storage.
Ensure all records are easily accessible and up-to-date.Communication
Type, print and send letters as per requirement of the programme teams.
Track donor meal bookings, prepare and send personalized daily thank-you cards to donors
Send donation receipts and acknowledgements in a timely and professional manner.
IT & Vendor Coordination
Coordinate with IT and service vendors for maintenance and technical support.
Maintain an updated inventory of IT and office equipment.
Supplies & Stationery
Monitor and manage stationery and office supplies inventory.
Release items as required and track consumption.
Plan for timely procurement to avoid shortages.
Infrastructure & Repairs Coordination
Identify and report maintenance or repair needs across the childrens home premises.
Liaise with vendors, service providers, and internal teams to ensure timely repair and upkeep.
Follow up until tasks are completed and maintain basic records of facility-related work.
Qualifications & Skills
Graduate in any discipline. (ideally Commerce)
Minimum 13 years of relevant experience preferred.
Good communication skills in English & Marathi.
Proficient in Microsoft Office & Excel and Google Workspace (Docs, Sheets, Drive, Calendar).
Strong organizational and time-management skills.
Ability to take initiative and follow up without reminders.
Good communication and interpersonal abilities.
Tech-savvy with the ability to handle multiple tasks efficiently.
Perks and Benefits:
Post probation paid leaves. ESIC/PF/Medical insurance as per CTC
Be part of a compassionate and mission-driven team.
Opportunity to directly support work that transforms childrens lives.
A positive, respectful work environment with learning opportunities.
Job Classification
Industry: NGO / Social Services / Industry AssociationsFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Office AdminEmployement Type: Full timeContact Details:
Company: Bal Asha TrustLocation(s): Mumbai
Keyskills: Administrative Skills Communication Skills Computer Knowledge Excel Computer Skills
Similar positions
Job Listings
We are in open beta version of website, please let us know if any issues, at: info(at)indigojobs.in