Executive Assistant To CEO/ Senior Management
- MAQ Software
- 3 - 7 years
- Noida, Gurugram
- 1 year ago
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Job Description
Key Responsibilities:
- Schedule Management:
- Manage calendars - scheduling appointments, meetings, and travel arrangements.
- Prioritize tasks and manage competing demands to ensure efficient use of executives time.
- Act as a gatekeeper, screening calls, emails, and visitors to ensure only critical matters reach the executives.
- Communication & Coordination:
- Draft and proofread correspondence, presentations, and reports for the executives.
- Facilitate communication between the executives and other departments within the company.
- Manage and maintain executive databases and contact lists.
- Travel Management:
- Arrange travel itineraries, including flights, accommodation, and ground transportation, ensuring smooth travel experiences for the executives.
- Prepare necessary travel documents and expense reports.
- Project Management:
- Manage and prioritize projects assigned by the executives.
- Conduct research and gather information to support executives decision-making processes.
- Prepare briefing materials and presentations for meetings.
- Office Management:
- Oversee the smooth functioning of the executive office, ensuring a professional and organized environment.
- Manage office supplies and equipment.
- Coordinate with administrative staff for additional support.
- Bachelor s or master s degree or equivalent experience in business administration, engineering, commerce , or a related field.
- Minimum 3 -7 years of experience as an Executive Assistant or similar role, ideally within a corporate environment.
- Strong organizational, time management, and communication skills.
- Excellent interpersonal and problem-solving skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.
- Ability to work independently, prioritize tasks, and manage multiple deadlines effectively.
- Discretion, professionalism, and ability to maintain confidentiality.
- Fluency in English and Hindi languages.
Job Classification
Industry: Recruitment / StaffingFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Vendor ManagementEmployement Type: Full timeContact Details:
Company: MAQ SoftwareLocation(s): Noida, Gurugram
Keyskills: Business administration Senior management Administration Staff Senior Executive Time management Project management Travel management Scheduling Office management MS Office
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As Microsoft Power BI Partner of the Year 2021, MAQ Software enables leading companies to accelerate their business intelligence and analytics initiatives. Our solutions enable our clients to improve their productivity, reduce costs, increase sales, and build stronger customer relationships. Our cli...
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