Executive Assistant,
- Kalpavruksh Systems
- 7 - 12 years
- Mumbai
- 27 days ago
- Email to a friend
- Report this job
Job Description
Position: Executive Assistant
Location: Nariman Point, Mumbai
What we are looking for
Urgent requirement of Executive Assistant to Promoters/Directors at Raheja Chambers, Nariman Point. The ideal candidate will have strong data management skills, excellent organizational abilities, and hands-on experience with Microsoft Office tools. This role demands a high level of confidentiality, time management, and the ability to multitask effectively in a fast-paced environment.
Roles and Responsibilities
Assists the Promoters/Directors with daily administrative duties and completes a broad variety of administrative tasks as mentioned below:
- Acting as the point of contact between Directors and executives, employees, clients,
- Provide comprehensive administrative support , including managing calendars, scheduling meetings, and making travel arrangements.
- Manage and prioritize multiple tasks and projects to ensure timely completion.
- Provide high-level administrative support to the Executives, including managing their schedules, appointments, and meetings.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Handle confidential information with discretion and maintain a high level of professionalism at all times.
- Scheduling appointments, meetings, and events, ensuring all logistics are coordinated smoothly.
- Proactively adjust schedules based on changing priorities, business needs, and urgent requests.
- Manage and maintain calendars, appointments, meetings, and travel arrangements.
- Handle data management tasks including organizing, updating, and maintaining records, files, and reports.
- Assist in preparing meeting agendas and reports.
- Coordinate internal and external meetings, including logistics and documentation.
- Manage travel, Visa, Cab arrangements
- Managing information flow in a timely and accurate manner
- Uphold a strict Level of confidentiality
- Provide general administrative support.
- Coordinate executive communications, including taking calls, responding to emails
- Maintain an organized filing system of paper and electronic documents
- Accurately record minutes from meetings
Desired Candidate Profile
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners
- Ability to work independently and with professional discretion.
- Excellent writing, editing, grammatical, organizational skills.
- Excellent management, time-management, and problem-solving skills.
- Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management
- Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
- Proficiency in collaboration and delegation of duties
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Highly self-motivated, professional, and capable of managing the work load and prioritizing tasks
- Ability to prioritize tasks and manage multiple assignments under pressure
- Detail-oriented with excellent organizational skills
- Good time management and the ability to meet deadlines
Education: Diploma / Graduate from any stream
If you are interested in the above referred position, kindly revert back with your Updated Resume along with following details:
- Current salary
- Expected salary
- Notice period
- Total experience
- Relevant experience
- Current location
- Reason for job change
Job Classification
Industry: Investment Banking / Venture Capital / Private EquityFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Administration - OtherEmployement Type: Full timeContact Details:
Company: Kalpavruksh SystemsLocation(s): Mumbai
Keyskills: Executive Assistant Administrative Support Secretarial Activities Travel Management Fixing Appointments Calendar Management
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