Travel Desk Executive
- Asias largest
- 2 - 5 years
- Mumbai
- 2 months ago
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Job Description
Job Title: Travel Desk Executive
Location: Andheri East
Key Responsibilities:
Flight and Hotel Arrangements:
- Booking: Arrange and confirm domestic and international flights, hotel
accommodations, and ground transportation as per travel requirements.
- Changes and Upgrades: Manage changes, cancellations, and last-minute upgrades to
ensure smooth travel experiences.
- Itineraries: Prepare and distribute comprehensive travel itineraries, including all
booking confirmations and relevant details.
Travel Documentation and Visa Management:
- Documentation: Process and maintain travel documents such as itineraries,
confirmations, and travel authorizations.
- Visa Assistance: Handle visa applications, renewals, and ensure compliance with travel
regulations and company policies. Provide support in gathering required documents and
completing application forms.
- Compliance: Ensure all travel documentation meets regulatory requirements and
company standards.
Invoice and Expense Management:
- Invoice Collection: Collect, review, and process invoices from airlines, hotels, and other
travel service providers. Verify accuracy and ensure timely payments.
- Expense Reports: Review and manage travel expense reports submitted by employees.
Ensure compliance with company policies and rectify discrepancies.
Vendor Management:
- Relationships: Build and maintain relationships with airlines, hotels, and other travel
service providers to negotiate rates and secure favorable terms.
- Service Quality: Monitor and assess vendor performance, addressing any issues to
ensure high standards of service and support.
Travel Support:
- Assistance: Provide assistance with travel-related issues such as booking errors, delays,
and changes. Offer support to travelers before, during, and after their trips.
- Special Requests: Address and accommodate special travel requests, including
accessibility needs and unique preferences.
Qualifications:
Education: Bachelors degree in Business Administration, Hospitality Management, Travel &
Tourism, or a related field is preferred.
Experience: Minimum of 2-3 years of experience in travel coordination, including managing air
travel, hotel bookings, and visa applications.
Skills: Proficiency in travel management software and Microsoft Office Suite (Word, Excel,
PowerPoint). Strong communication and interpersonal skills excellent organizational skills with
attention to detail and ability to manage multiple tasks simultaneously
Job Classification
Industry: Textile & Apparel (Technical Textile)Functional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Travel Desk CoordinationEmployement Type: Full timeContact Details:
Company: Asias largestLocation(s): Mumbai
Keyskills: Insurance Visa Processing Hotel Booking International Ticketing Travel Arrangements Travel Management Air Ticketing
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