Executive Assistant To CEO
- The Digital Group
- 3 - 6 years
- Pune
- 1 month ago
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Job Description
Key Responsibilities:
Calendar Management:
a. Schedule and manage meetings, appointments, and travel itineraries for the CEO.
b. Ensure the CEO is fully briefed on meetings, providing necessary materials and agendas.
- Meeting Coordination:
a) Prepare and distribute meeting agendas, take detailed notes, and follow up on action items.
b) Coordinate logistics for meetings, including venue, technology, and catering if necessary.
- Communication:
a. Serve as the primary point of contact for internal and external communications for the CEO.
b. Draft, proofread, and edit correspondence, reports, and presentations on behalf of the CEO.
- Travel Arrangements:
a. Book flights, hotels, and ground transportation for business travel, ensuring cost-effectiveness and efficiency.
b. Prepare detailed travel itineraries and provide support during travel.
- Confidentiality:
a. Maintain confidentiality and discretion in handling sensitive information related to the CEO and the company.
- Project Support:
a. Assist with special projects and initiatives as directed by the CEO.
b. Conduct research and compile data for reports and presentations.
- Office Management:
a. Organize and maintain files, records, and databases related to the CEOs activities.
b. Ensure a professional and organized office environment.
- Liaison Role:
a. Act as a liaison between the CEO and other departments, ensuring effective communication and collaboration.
b. Facilitate communication with stakeholders, clients, and partners as needed.
Qualifications:
- Bachelors degree in business administration, Communications, or a related field preferred.
- 3 to 5 years of experience as an Executive Assistant or in a similar administrative role, preferably supporting C-level executives.
- Exceptional verbal and written communication skills.
- Strong organizational and time-management abilities with a keen attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Ability to handle multiple tasks simultaneously and work under pressure.
- High level of professionalism and confidentiality.
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Administration - OtherEmployement Type: Full timeContact Details:
Company: The Digital GroupLocation(s): Pune
Keyskills: calender Calling Support Services
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