Manager - HR, Operations, Finance and Marketing
- WhyMinds Global
- 4 - 8 years
- Mumbai
- 22 days ago
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Job Description
Position Title: Manager HR, Operations, Finance & Marketing
Location: Andheri East, Mumbai
Reporting To: Founder & CEO
Experience Required: Relevant 4-8 Years
Working Model: Full-time, Work-from-Office, 5 Days a Week
About WhyMinds Global:
At WhyMinds Global, we are Rooted in Why and Driven by Why-Not. We are an early-stage, high-growth technology startup that is building AI-led niche products and offering strategic consulting services to a global clientele. Our work spans across digital transformation, AI/ML applications, emerging technology solutions, and domain-focused innovation, driving business impact at speed and scale.
We are seeking a dynamic and multi-faceted Manager to play a pivotal role across the HR, Operations, Finance, and Marketing functions. This is a rare opportunity to become part of a core team at a formative stage of the company and contribute directly to its growth journey.
Key Responsibilities:
1. Human Resources:
- Lead end-to-end recruitment for niche technology and consulting roles, from sourcing to onboarding.
- Be the go-to HR partner for employee engagement, grievance handling, and retention strategy.
- Establish performance management systems and feedback mechanisms aligned with startup agility.
- Maintain employee records and ensure statutory HR compliance.
2. Operations Management:
- Oversee day-to-day consulting business operations, handling client coordination, contracts, and invoicing.
- Coordinate with vendors and service providers, negotiating contracts and resolving service issues.
- Design and implement policies, SOPs, and operational workflows to support scale and agility.
3. Finance Support:
- Support the Finance & Accounts function with timely data, reports, and compliance documentation.
- Track invoices, reimbursements, vendor payments, and financial documentation.
- Maintain internal trackers and coordinate with external accounting partners for audits and filings.
4. Office & Admin Management:
- Ensure the smooth functioning of office facilities cleanliness, infrastructure, internet, supplies, utilities, etc.
- Handle all office administration responsibilities, including managing support staff and workplace safety.
- Serve as the escalation point for service quality or facility-related grievances.
5. Executive Assistant to Founders:
- Manage the founders calendar, schedule internal and external meetings, and track action items.
- Prepare for board meetings, investor updates, and key strategic engagements.
- Act as a strategic support resource, ensuring time and communication efficiency for the founders.
6. Marketing & Communications:
- Drive external corporate communications, website updates, and professional presence on platforms like LinkedIn.
- Support the creation and distribution of marketing collateral, event communication, and digital branding.
- Collaborate with internal teams to publish relevant content and thought leadership.
7. Culture & Engagement:
- Be the culture champion of WhyMinds instilling values, empathy, and a high-performance mindset.
- Plan and execute team-building activities, birthday celebrations, festive events, townhalls, and off-sites.
- Drive employee cohesion, informal connects, and feedback circles for cultural alignment.
Required Qualifications & Competencies:
- Minimum 5 years of work experience, preferably in early stage/startup environments, across multiple functions.
- Proven track record in at least 56 of the above 10 areas of responsibility.
- Excellent verbal and written communication skills must be able to represent the organization professionally.
- Strong interpersonal skills and the ability to work with cross-functional teams and external stakeholders.
- High level of ownership, adaptability, and ability to juggle multiple priorities.
- Proficient in tools like MS Office 365, Zoho People, Payroll, Books, One Drive, Outlook, Teams, JIRA etc.
- Being Ethical and Responsible with using AI tools and technologies
- Entrepreneurial mindset, hands-on execution, and a collaborative team spirit are non-negotiable.
What We Offer:
- A front-row seat in building a next-gen technology and consulting brand.
- An agile work culture that rewards ideas, speed, and ownership.
- A high-impact, multi-dimensional role with visibility across all core functions.
- An opportunity to grow into leadership roles as the company scales.
WhyMinds Global is an equal opportunity employer committed to building a diverse and inclusive work environment.
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Customer Success, Service & OperationsRole Category: OperationsRole: Operations ManagerEmployement Type: Full timeContact Details:
Company: WhyMinds Global YmindsLocation(s): Mumbai
Keyskills: Executive Support Talent Management Marketing Communication Finance And Accounts Business Operations Employee Onboarding Communication Skills Client Coordination Project Management Vendor Coordination Employee Engagement Asset Management Operations Management
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