Principal Consultant - HR Program Management
- Servicemax
- 10 - 15 years
- Pune
- 21 days ago
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Job Description
We are looking for a collaborative, detail-oriented, and proactive HR professional to support the Head of HR - PTC India. This hybrid role combines high-level executive support with project coordination, operational execution of community engagement and inclusive culture initiatives, and procurement-related responsibilities. The ideal candidate will thrive in a dynamic environment, demonstrate strong organizational and communication skills, and effectively manage multiple priorities with discretion and a solutions-focused mindset.
Key Responsibilities
1. Executive Support to Head of HR - PTC India
- Manage and maintain the Head of HR s calendar, including scheduling meetings, appointments, and travel plans.
- Coordinate domestic and international travel arrangements, including visa applications, logistics, and accommodations.
- Prepare and process travel expense reports and reimbursement claims.
- Organize and document key HR meetings, including drafting agendas, capturing meeting minutes, and tracking action items.
- Serve as a liaison and communication channel between the Head of HR and internal/external stakeholders.
2. HR Project Coordination
- Track and manage timelines for HR projects led by the Head of HR - PTC India.
- Monitor project deliverables and ensure deadlines are met by coordinating with relevant internal teams.
- Maintain project trackers and dashboards, and provide regular status updates.
- Prepare reports and presentations to communicate project progress and milestones.
3. Community Engagement Implementation
- Coordinate with nonprofit organizations, vendors, and internal teams to implement community engagement programs across India.
- Support the execution of on-ground events and initiatives aligned with the organization s values and impact goals.
- Maintain documentation, track budgets, and report on outcomes and engagement metrics.
- Serve as a point of contact for community engagement-related queries and collaborations.
4. Inclusive Culture Initiatives
- Support the implementation of inclusive culture programs and events in collaboration with global and regional teams.
- Coordinate logistics, communications, and feedback mechanisms for initiatives that promote belonging and equity in the workplace.
- Assist in tracking engagement metrics and provide administrative support for related campaigns and observances (eg, Pride Month, International Women s Day).
5. Purchase Order (PO) and Vendor Coordination
- Create and manage purchase orders related to HR, community engagement, inclusive culture, and administrative functions.
- Collaborate with finance, procurement, and vendors to ensure timely processing of POs, invoices, and payments.
- Maintain accurate procurement records and ensure adherence to internal policies.
Qualifications
- Minimum of 10 years of experience in executive support and project coordination, preferably in a corporate environment.
- Strong verbal and written communication skills.
- Excellent organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and project tracking tools.
- Familiarity with SAP, Ariba, or similar procurement and finance platforms is an advantage.
- Demonstrated discretion and professionalism in handling sensitive information.
Key Competencies
- Attention to detail and accuracy
- Effective time and priority management
- Strong stakeholder engagement skills
- Initiative and problem-solving mindset
- Cultural awareness and collaborative approach
- Commitment to community engagement and fostering an inclusive workplace
Job Classification
Industry: Software ProductFunctional Area / Department: Project & Program ManagementRole Category: Technology / ITRole: Director - Program ManagementEmployement Type: Full timeContact Details:
Company: ServicemaxLocation(s): Pune+ View Contact
Keyskills: Procurement Administration Stakeholder Engagement SAP Claims HP data protector Scheduling HR Operations Logistics
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