Admin and Security Manager - Immediate Joining Preferred
- Eagle Software India
- 15 - 20 years
- Chennai
- 24 days ago
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Job Description
- Facility Management: Responsibility for office administration, maintenance, and upkeep of facilities, ensuring a safe and productive work environment.
- Managing housekeeping staff and making sure of the cleanliness and timely maintenance of office premises and equipment.
- Managing office facilities including (water, tea, coffee, and related pantry facilities).
- Managing IT infrastructure facility including internet connectivity, and computer hardware.
- Management of the storage room and its tidiness.
- Management of desk allocation to employees.
- Management of appropriate cooling of office premises.
- Managing office supplies and maintaining optimum office inventory.
- Management of asset allocation to employees, its records, and hand-over.
- Facility management during guest visits and various organization events.
- Managing office premise security (entry-exit, timely opening, and closing of the office, access to key office areas).
- Manage and coordinate all activities related to office building (rent and electricity bill payment, agreement renewal, common facilities).
- Support to HR function: Providing facility admin support for HR function
- Assist in the onboarding and off-boarding process for employees.
- Coordinate with HR for employee engagement activities.
- Vendor management: Ensuring smooth operations of various facility vendors
- Maintain relationships with various facility suppliers and vendors (Housekeeping, pantry services, electricity, equipment maintenance, etc.)
- Negotiate contracts and ensure timely delivery of goods and services.
- Monitor vendor performance and address any issues.
- Financial administration: Ensure optimum utilization of office administration budget
- Oversee office expenses and budget management and optimization.
- Process admin and operations related invoices and manage petty cash.
- Ensure accurate record-keeping for financial transactions.
- Documentation & record keeping:
- Maintaining accurate and up-to-date records and documents related to admin and operations.
- Handling correspondence, filing systems, and data management.
- Admin & operations processes: Lead the adoption of IT tools and digital transformation initiatives to streamline operational processes and enhance efficiency.
- Infrastructure Expansion: Plan and execute infrastructure expansion projects, including office setup, renovations, and relocations.
- Travel & Visa: Manage travel arrangements, visa processing, and logistics for employees and visitors.Requirements
- Retired Ex Service Personnel: We welcome applications from retired defense personnel with relevant experience.
- Desired skills and requirements:
- Attention to the detailing
- Very high integrity / morals
- Willingness to go on the ground and do / get the work done
- High level of ownership
- OK with the local travel if needed
- Passionate about admin role
- Great with people management
- Great in negotiation
Interested can apply :
email : ***@ea**********e.in / 7550186***
Job Classification
Industry: Hotels & RestaurantsFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Head - AdministrationEmployement Type: Full timeContact Details:
Company: Eagle Software IndiaLocation(s): Chennai
Keyskills: Office Administration admin Facility Administration Housekeeping Management Facility Management Procurement Travel Arrangements Admin Operations Computer Hardware Stationary Office Maintenance Cafeteria Management
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