Senior Associate- Administration
- Zensoft Services
- 4 - 8 years
- Pune
- 29 days ago
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Job Description
We are seeking a proactive and organized Administrative Executive to manage a wide range of administrative and operational duties. The ideal candidate will be responsible for coordinating end-to-end travel arrangements, maintaining organizational data, managing infrastructure, and leading the security and housekeeping teams to ensure a safe, clean, and efficient working environment.
Roles and Responsibilities
- Office Upkeep: Ensure cleanliness, maintenance of office facilities, and a pleasant work environment.
- Team Supervision: Oversee housekeeping, security, and admin staff; manage daily tasks and monthly supplies.
- Event & Hospitality: Organize office events, and arrange snacks, lunch, and travel for employees and guests.
- Petty Cash & Budgeting: Track petty cash, assist with budgeting, and prepare monthly admin/finance/IT reports.
- Vendor & Procurement: Handle procurement by comparing vendor quotes, preparing POs, and managing vendor relations.
- Bills & Payments: Verify and process bills, monitor payment cycles, and coordinate with finance.
- Logistics: Manage couriers, inward/outward materials, assets, and ID/access/parking cards.
- Compliance: Ensure adherence to admin, ISO, and ISMS compliance, and maintain records.
- HR Support: Support onboarding, leave tracking, payroll inputs, and assist other departments as needed.
- Professional Attributes: Be proactive, solution-oriented, cost-conscious, and serve as a central info hub.
- Travel Management: Plan and coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, local transport, and visa processing.
- Data Maintenance: Maintain up-to-date records for administrative functions such as employee databases, office inventory, vendor contacts, and asset management.
Required Skills and Qualifications:
- Bachelors degree in Business Administration, Management, or related field.
- 48 years of experience in office administration or facility management.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office Suite and office management tools.
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Office AdminEmployement Type: Full timeContact Details:
Company: Zensoft ServicesLocation(s): Pune
Keyskills: multitasking administration interpersonal skills office administration housekeeping tools infrastructure management travel arrangements courier management ms office suite accommodation facility management facilities communication skills office management
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Zensoft Services is an Independent Testing and Test Automation Services provider. Currently Zensoft employs experts and thought leaders in Software Testing and Automation domain serving some of the smartest companies around the world including fortune 500 companies.Zensoft Services is a focused part...
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