Event Specialist @ Guidewire Software

Summary

As an Event Operations Specialist, you will be responsible for the logistics,
coordination, and execution of events ensuring that every detail is flawlessly
managed. You will work closely with cross-functional teams, vendors, and internal stakeholders to deliver high-impact events that align with Guidewire s vision.

Job Description

Key Responsibilities Event Logistics Execution:

• Coordinate all operational aspects of internal and external events, including venue setup, catering, AV, and on-site management.
• Support the end-to-end execution of conferences, workshops, hackathons, and networking events.
• Ensure a smooth registration process, check-ins, and attendee engagement.
• Work with vendors and internal teams to ensure all materials and equipment are ready on time.

Vendor Stakeholder Coordination

• Liaise with event vendors, hotels, and suppliers to secure the best services within budget.
• Maintain strong relationships with internal teams to align event goals with business needs.
• Support contract negotiations and ensure timely payments to vendors.

Event Technology Reporting

• Manage event technology such as QR code check-ins, attendee tracking, and feedback collection.
• Monitor event timelines, troubleshoot issues, and ensure a seamless experience for attendees.
• Gather event analytics and feedback to optimize future events.

What We re Looking For

• 1-2 years of experience in event management, operations, or hospitality.
• Strong organizational skills and attention to detail.
• Ability to handle multiple events simultaneously and adapt to changing priorities.
• Excellent vendor management and negotiation skills.
• Comfortable working with event technology, registration platforms, and logistics tools.
• A proactive, problem-solving mindset with the ability to handle on-the-spot challenges.
• Strong communication and teamwork skills to collaborate with internal and external stakeholders.

Why Join Us

• Gain hands-on experience in executing high-impact corporate events.
• Work in a fast-paced, collaborative environment.
• Opportunity to grow within the events team and take ownership of key projects.

If you re passionate about event planning and execution, we d love to hear from you!

About Guidewire

Guidewire is the platform PC insurers trust to engage, innovate, and grow efficiently. We combine digital, core, analytics, and AI to deliver our platform as a cloud service. More than 540+ insurers in 40 countries, from new ventures to the largest and most complex in the world, run on Guidewire.

As a partner to our customers, we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1600+ successful projects, supported by the largest RD team and partner ecosystem in the industry. Our Marketplace provides hundreds of applications that accelerate integration, localization, and innovation.

For more information, please visit and follow us on Twitter: @Guidewire_PandC.

Guidewire Software, Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace, and believe that a diversity of perspectives, abilities, and cultures is a key to our success. Qualified applicants will receive consideration without regard to race, color, ancestry, religion, sex, national origin, citizenship, marital status, age, sexual orientation, gender identity, gender expression, veteran status, or disability. All offers are contingent upon passing a criminal history and other background checks where its applicable to the position.