Administration Executive
- Synergetics Learning
- 0 - 2 years
- Mumbai
- 1 year ago
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Job Description
- Administration
- Handling the daily housekeeping and maintenance of the office premises
- Keeping record of the Establishment Cost Payments- Electricity Bills/Telephone Bills/ Data Card Payments/etc, ensuring that the Accounts department makes the payments before the due date.
- Ensuring that the Conference Room /Training Room allocation for webinars, seminars, trainings, and meetings is in order.
- Organizing and managing the Cultural activities within the company.
- Maintaining a Vendor Database and Managing all Vendors of the Company.
- Cost management - Coordination with the Finance department for the billing providing necessary supporting documents
- Managing the Office boy s schedule.
- Preparation of gross contribution sheet of a Training prior to its execution and obtaining the approval of the President-Learning Services for completion of other formalities for the Training-Travel, Stay, etc.
- Provide support to various departments.
- Travel desk management
- Screening and prioritizing the mails related to Travel and hotel Bookings.
- Make the Travel and Stay arrangements Domestic and international
- Establishing a personal network of vendors and agencies.
- Ensuring compliance of the Travel Policy in the reimbursement statements submitted by Professionals/ Employees and submitting the same for approval of the Department Head.
- Knowledge of the Visa Processing, Travel insurance, Forex arrangements of employees traveling abroad.
- Ensuring cost saving in hotel and ticket booking
- Front office management Accounting
- Ensuring that the front office area is clean and presentable.
- Keeping a proper record of materials/documents coming in and going out of office.
- Screening and prioritizing the phone calls and redirecting it to the concerned department
- Recording the daily attendance of Professionals Employees
- Preparing the Sales Invoices in co-ordination with the Delivery Team.
- Should ensure discipline and timeliness of people tasks.
- Handling Petty Cash of the Company and entering the vouchers in the Tally on a weekly basis.
- Coordinate with the Accounts department Handle payment issuances Preparation of vouchers, and cheques and entering the same in Tally every week.
- Graduate or Post-Graduate in Commerce
- Should have strong English communication (both verbal and written).
- Good inter-personal communication skills.
- Pleasing personality and willingness to listen and understand.
- Must be committed and focused on ensuring cost control of the company.
- Should have worked in a Corporate Environment
- Willing to learn and innovate
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Administration - OtherEmployement Type: Full timeContact Details:
Company: Synergetics LearningLocation(s): Mumbai
Keyskills: Housekeeping Training Tally Front office management Front office Forex Front Office Executive Management Travel insurance Cost control
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Synergetics Learning
Synergetics is an innovative Learning services company and an IT Cloud services company. It believes that Digital Transformation in underway and Organizations need to be equipped with tools, methodology and frameworks that provide a customized solution for transformation of its workforce to improve ...
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