Executive Administration @ Arcadis

• Provide comprehensive administrative support to assigned leaders, including scheduling appointments, managing email and mail correspondence, and organizing files.
• Preparing materials for meetings, including presentations, reports, and agendas, noting minutes of the meeting and tracking the progress on actions.
• Assist with the preparation of presentations and reports, emailers, including formatting, chart creation, and data analysis in Excel as per company standards.
• Handle travel arrangements, including flight and hotel bookings, venue bookings, Group events, car hire, train bookings etc.
• Expense reporting as per company policy and tracking the progress.
• Utilize SharePoint sites to manage and organize documents and information.
• Work with the senior leaders to support initiatives and projects to track progress and ensure timely completion.
• Ordering business cards and company merchandise.
• Raise purchase orders and manage the approval process.
• Respond to and resolve enquiries and problems, judging when to pass complex queries on to or involve others.
• Liaise with and build strong working relationships with colleagues across the wider business.
• Provide feedback and recommendations for improvement of processes and systems.
• Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies.
• Complete any other assigned tasks as directed.
• Support other departments and team members, as and when required.

Qualifications & Experience:

• Bachelors degree preferred, but equivalent experience will be considered.
• Relevant certifications (e.g., Certified Administrative Professional - CAP) can be a plus.
• 1-3 years of experience providing executive-level administrative support.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and other productivity tools (e.g., Adobe Acrobat, SharePoint, Microsoft Teams, Visio, InDesign, Basics of PowerBI, Microsoft Sway).
• Proven ability to handle confidential information with discretion.
• Demonstrated ability to manage competing priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Professional demeanor and ability to represent the executive in meetings or communications.
• Experience in project coordination or event planning is often a plus.