Senior Accounts Executive @ Bottle Lab

Are you motivated and enthusiastic about handling accounting solutionsIf your answer is a resounding yes, then we are hunting for you. As a Senior Accounts Executive you will be responsible for managing the day-to-day accounting operations, preparing accurate financial reports, ensuring compliance with tax laws and internal controls, and supporting strategic decision-making. This role requires a strong understanding of accounting principles, attention to detail, and the ability to work independently and collaboratively within a finance team. This position offers a unique opportunity to gain hands-on experience in a fast-paced startup environment.

Do you possess the passion and desire to learn and wish to make an impact in the world of food and technologyJoin us now!

1. Timely Payment Clearance

• Maintain a proper record of vendor invoices, approvals, and payment due dates.


• Coordinate with HO Finance to ensure timely processing and clearance of vendor payments. Track and update payment status logs for all critical vendors (rent, utilities, raw materials, etc.).


• Ensure all supporting documents (PO, GRN, invoice) are available for payment processing.

2. Client Invoicing Receivables Management

• Maintain sales records and prepare timely invoices to clients as per the agreed billing cycle.


• Share invoices with clients along with necessary supporting documents.


• Follow up regularly with clients for outstanding payments and escalate delays to HO Finance.


• Maintain a client receivables tracker including invoice dates, due dates, collection status, and remarks.

3. Coordination with Procurement Team (GRN Reconciliation)

• Coordinate with the local and central procurement team to validate Purchase Orders and GRNs.


• Maintain a register of goods received at outlets and ensure matching with vendor invoices.


• Reconcile GRN data with PO and vendor billing to avoid discrepancies and payment delays.


• Highlight any quantity or rate mismatches to procurement/HO Finance for resolution.

4. Accounts Payable (AP) Accounts Receivable (AR) Reconciliation

• Periodically reconcile AP and AR balances with system records and vendor/client confirmations.


• Prepare detailed reconciliation reports with invoice-wise breakup, payment details, and open items.


• Maintain proper documentation for all AP AR transactions to ensure audit readiness.


• Share reconciled reports and exception statements with HO Finance on a monthly basis.

5. Reporting Documentation

• Submit monthly branch-level reports to HO Finance including:


• Payment due summary


• Outstanding receivables report


• GRN vs Invoice reconciliation


• AP/AR reconciliation report


• Ensure all records are maintained in an organized and auditable format (both soft and hard copies).


• Support statutory and internal audit requirements as directed by HO Finance

Qualifications:

• Bachelor s / master s degree in finance, Accounting


• 5+ years of experience in finance and accounting


• Excellent written and verbal communication skills in English.


• Experience in Accounts Receivable, Accounts Payable and SAP


• Proficiency in Microsoft Office, especially Excel. Strong knowledge of accounting principles.


• Ability to work in a fast-paced environment and meet deadlines.


• Team player with a positive attitude and a willingness to learn.

Message from CEO:

Weve come to realize that were not merely in the B2B Food service industry; were in the business of Capturing Hearts. We find ourselves in a unique position to turn ordinary, mundane corporate cafeterias into places of pure delight, where individuals can freely express themselves, find inspiration, and share happiness. Such a profound transformation opportunity is a rare gift, where the purpose of our enterprise transcends the ordinary. If this vision resonates with you, we invite you to join us in our mission to spread joy and happiness in a world weighed down by stress and pressure. Together, lets play our part in making this world a more beautiful place.