Administration Executive
- Sun Dew Solutions
- 3 - 6 years
- Kolkata
- 6 days ago
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Job Description
Company Overview:
Sundew is a digital transformation leader with 18+ years of expertise in Digital Strategy, Cloud-Native Development, AI, and Product Engineering. Were looking for a dynamic Admin Executive to ensure smooth workplace operations, manage vendors, and support a safe and efficient work environment.
Key Responsibilities:
Facilities & Infrastructure Management:
- Oversee daytoday upkeep of office premises, utilities, security, housekeeping, infrastructure.
- Monitor and replenish office supplies and pantry stock.
- Look after the Admin-Operation of the company.
- Address day-to-day operational issues and ensure timely resolution.
Vendor & Procurement Management:
- Assist in vendor registration and ensure all relevant documentation is maintained.
- Identify, evaluate, and onboard vendors; negotiate contracts and servicelevel agreements.
- Coordinate with vendors for office services (stationery, housekeeping, maintenance, etc.).
- Track service quality and manage payments in coordination with the accounts team
Travel & Logistics Support:
- Manage company travel desk for flight, rail, hotel, visa, and cab bookings.
- Coordinate fleet requirements, airport transfers, courier services, logistics support or any other related services as needed.
Asset & Inventory Control:
- Maintain a comprehensive asset register (IT & nonIT)
- Maintain accurate inventory of IT assets (laptops, desktops, accessories, etc.)
- Perform asset tagging and ensure all equipment is properly labeled and recorded
- Track and manage the lifecycle of fixed IT assets
- Coordinate asset handover for new joiners and outgoing associates on behalf of IT
- Ensure proper execution and documentation of asset acknowledgement forms.
- Generate BCP as per defined process
- Conduct periodic audits, oversee tagging, and track movement of assets.
Manage stationery, personal protective equipment, and corporate gifts.
Compliance, Health & Safety:
- Ensure adherence to statutory requirements: Fire Safety
- Facilitate safety drills, firstaid training, and emergency evacuation plans.
Budgeting & Cost Control:
- Prepare the annual admin budget and track actual expenditure, highlighting variances.
- Maintain soft and hard copies of admin-related documents such as agreements, licenses, and contracts.
- Support audits by keeping documentation ready and up to date.
Visitor & Front Desk Management:
- Greet and assist visitors and coordinate meeting room bookings.
- Handle incoming calls and general inquiries.
Record Keeping & MIS:
- Generate weekly/monthly MIS reports on admin KPIs (costs, complaints, resolutions, vendor performance).
- Provide administrative support to the IT department for day-to-day tasks and special projects
- Proficient in Asset Management Tool
Stakeholder Coordination:
- Act as a central point of contact between internal teams (HR, IT, Finance, Security, Management etc.) and external stakeholders.
- Coordinate with department heads to support their administrative needs and ensure seamless service delivery.
- Liaise with facility management, building authorities, and vendors for timely resolution of issues.
- Maintain clear and timely communication with all stakeholders regarding admin-related updates, escalations, and approvals.
- Support cross-functional initiatives and ensure alignment with company policies and processes.
Requirement of Skill sets:
- 3+ years of admin experience, preferably in IT/corporate setup
- Strong English communication (verbal & written)
- Excellent interpersonal & vendor negotiation skills
- Proficient in MS Office, Google Workspace, spreadsheets, and asset tools
- Graduate/Diploma (B.A., B.Com, BBA or equivalent)
- Analytical mindset with MIS reporting skills
Personal Attributes:
- Proactive problemsolver with a customercentric mindset.
- High integrity, confidentiality, and attention to detail.
- Ability to multitask and perform under pressure in a fastpaced environment.
How to Apply:
Interested candidates should submit their resume and a cover letter detailing their relevant experience and explaining how they meet the specified requirements. Include examples of successful vendor negotiations, costsaving initiatives, or facility improvements you have led.
Sundew is an equal opportunity employer.
We encourage candidates of all backgrounds to apply.
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Administration - OtherEmployement Type: Full timeContact Details:
Company: Sun Dew SolutionsLocation(s): Kolkata
Keyskills: Communication Skills Vendor Negotiation MIS Reporting Interpersonal Skills
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