Executive Assistant To Managing Director (secretary)
- Probe Information
- 10 - 15 years
- Kolkata
- 1 month ago
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Job Description
Will report to the VP of function providing executive level support including a variety of key administrative and coordination functions, often handling strategic any confidential assignments, report and presentation development, and working cooperatively with a large and diverse Global leadership team and Corporate Executive group.
REQUIRED SKILLS:
- 10+ years of experience in executive-level administrative support to Vice President, Managing Director.
- Expertise in calendar management, meeting scheduling, and logistics coordination.
- Ensure leaders are fully prepared for meetings organize documents, take notes, maintain records.
- Confidently liaise with cross-functional teams and manage multiple schedules.
- Strong coordination experience, including action plan prioritization and vendor management.
- Excellent communication and interpersonal skills.
- High attention to detail and strong documentation/reporting capabilities.
- Make informed decisions regarding priorities and available time.
- Support in drafting, formatting, and publishing various reports and documents.
- Maintain confidentiality, professionalism, and punctuality at all times.
- Handle PR activities and represent the office of the VP/MD with credibility.
- Be process-driven, reliable, and always one step ahead.
Roles & Responsibilities:
SAFETY, SECURITY & COMPLIANCE
- Maintains the highest standards of corporate governance, ensuring that all activities are carried out ethically and in compliance with Company s Security, Compliance & HSE policies, Management System, relevant laws, regulations, standards, and industry practices and complies with the Company s Rules to Live By .
QUALITY
- Responsible for being familiar with the Companys Quality policies and takes an active role in the compliance and improvement of Weatherford s Management System.
- Maintains service quality as immediate priorities when working across all areas of the business and continually seeks areas for improvement.
OPERATIONS
- Works closely with the VP as trusted assistant, anticipating needs and requirements for timely response to critical matters and daily activities.
- Applies proactive approach in decision-making and work prioritization.
COMMUNICATION
- Maintains effective communications with all key stakeholders both internal and where appropriate external.
- Supervisors & Managers should clearly communicate expectations, roles and responsibilities to their reports.
FINANCIAL
- All employees have an accountability to the organization to be financially responsible whether they are in charge of a function budget or simply their own expenses.
- Costs incurred should be within approved budget, processed within agreed time frames & following the relevant financial policy and procedure.
PEOPLE & DEVELOPMENT
- Employees have a responsibility for developing their own careers within the Company including completing all necessary function, compliance & business standards training to enhance their knowledge, skills and experience.
- Employees should engage on a regular basis with their line manager to discuss their personal performance, objectives and opportunities to enhance their skills and experience to support their career potential.
Job Classification
Industry: Oil & GasFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Head - AdministrationEmployement Type: Full timeContact Details:
Company: Probe InformationLocation(s): Kolkata+ View Contact
Keyskills: Administration security compliance Publishing People development Corporate governance Compliance Scheduling HSE Managing Director Service quality
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Probe Information
ProbeWeatherford International plc (Nasdaq: WFRD) is a leading global energy services company. Operating in approximately 75 countries, the Company answers the challenges of the energy industry with its global talent network of approximately 17,000 team members and approximately 350 operating
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