Front Office Executive And Office Coordinator (Contract Role)
- Zafin Software Centre
- 1 - 2 years
- Chennai
- 8 days ago
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Job Description
1. Reception & Visitor Management
- Greet and assist visitors in a professional and courteous manner.
- Maintain the visitor register and issue gate passes as per company protocols.
- Coordinate with security and internal departments regarding visitor appointments.
2. Call & Communication Handling
- Promptly answer incoming calls and route them to the appropriate departments.
- Ensure smooth communication flow across departments.
3. Attendance & Access Control
- Monitor employee in/out timings and maintain attendance records.
- Ensure compliance with access control protocols for staff and visitors.
4. Office Supplies & Inventory Management
- Monitor and manage front office supplies, stationery, and pantry stock.
- Maintain inventory usage records and support cost control.
5. Documentation & Filing
- Maintain accurate records of administrative documents including invoices, bills, and memos.
- Organize and file both physical and digital documentation systematically.
6. Invoice & Petty Cash Handling
- Verify vendor/service invoices and coordinate for timely payments.
- Maintain petty cash records and submit expense reports as per guidelines.
7. Cab & Travel Coordination
- Arrange transportation for employees and guests, including cab services.
- Maintain travel schedules and liaise with transport vendors for billing.
8. Vendor Coordination
- Coordinate with vendors for office services such as cleaning and maintenance.
- Monitor service quality and report any discrepancies.
- Follow up on vendor payments and contract renewals.
9. Facility Support
- Assist in overseeing facility operations including cleaning, repairs, and pantry services.
- Address minor escalations and coordinate with the Facility Manager as needed.
10. Computer & Office Software Skills
- Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
- Strong general computer knowledge and ability to learn internal systems quickly.
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Front OfficeEmployement Type: ContractContact Details:
Company: Zafin Software CentreLocation(s): Chennai
Keyskills: Front Office Front Desk Receptionist Activities Reception Telephone Handling Verbal Communication Computer Skills Office Coordination Communication Skills Front Office Operations Presentable Telephone Operating Teamwork Strong Communication Skills
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