Executive Assistant @ Intuit

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Executive Assistant

Intuit
4 - 5 years
Chennai
25 days ago
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Job Description

We are seeking a dynamic and proactive Executive Assistant to support the CEO in driving strategic and operational efficiency. This role is critical in enhancing the CEO s effectiveness by managing day-to-day activities, ensuring alignment across departments, and overseeing key initiatives. The ideal candidate is highly organized, detail-oriented, and capable of handling high-level responsibilities with discretion and professionalism.

Key Responsibilities:
1. Executive Support

Manage the CEO s office to maximize effectiveness and efficiency.
Proactively support the CEO on business tasks including note-taking, summarizing action items, and ensuring timely follow-up.
Coordinate schedules, appointments, meetings, and travel arrangements to drive productivity.

2. Strategic & Operational Alignment

Ensure the CEO s vision and strategic priorities are communicated and executed across departments.
Facilitate cross-functional collaboration to align team efforts with organizational goals.
Improve existing processes and implement organizational procedures to boost efficiency.

3. Communication & Stakeholder Management

Serve as a communication bridge between the CEO and internal/external stakeholders.
Handle correspondence, prepare presentations, and support outreach efforts.
Maintain strict confidentiality and manage sensitive information with discretion.

4. Project & Program Coordination

Oversee critical projects and programs to ensure timelines, resources, and deliverables are managed effectively.
Lead bid management from RFP receipt to proposal submission, ensuring quality and compliance.

5. Administrative & Contract Support

Support the drafting and processing of customer and partner contracts, including NDAs, new contracts, and amendments.
Ensure contracts follow governance processes and obtain necessary approvals.

6. Business Tools & Process Implementation

Drive the adoption and implementation of key business tools (e.g., sales pipeline tracking, contract management systems, time-sheeting).
Track performance metrics and provide data-driven insights for informed decision-making.

7. Flexibility & Problem Solving

Adapt quickly to shifting priorities and support the CEO in navigating a fast-paced business environment.
Provide strategic input and recommendations based on research and analysis.

Requirements

Proven experience in an executive assistant

Strong project management and organizational skills.

Excellent written and verbal communication.

High degree of professionalism and confidentiality.

Proficiency in Microsoft Office Suite (especially PowerPoint, Excel) and business productivity tools.

Job Classification

Industry: Accounting / Auditing
Functional Area / Department: Administration & Facilities
Role Category: Administration
Role: Office Admin
Employement Type: Full time

Contact Details:

Company: Intuit
Location(s): Chennai

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Keyskills: Administration Contract management Senior Executive Management systems Project management Stakeholder management MS Office RFP Operations Process implementation

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Enter Skills (key skills, subjects, technologies & roles to use in search)

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Attach ResumeMax 2.38 MB (RTF, PDF, DOC, DOCX formats only parsed)

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Intuit

Intuitor delivers innovative IT Infrastructure Solution and Services which enables clients to succeed in this digital age. It?s our goal to provide transformational Next Generation IT Infrastructure Solutions and Managed Infrastructure Solution Services to every client we partner with.

Executive Assistant @ Intuit

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