Executive Assistant
- Zepul
- 6 - 11 years
- Pune
- 2 days ago
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Job Description
Key Responsibilities
- Executive Support:
Provide end-to-end administrative support to the CGCO including complex calendar management across global time zones, travel arrangements, and meeting preparation.
Stakeholder Management:
Act as the first point of contact between the executive and internal/external stakeholders; manage communication flow professionally and efficiently. - Communication & Documentation:
Prepare, proofread, and format presentations, reports, and executive-level communication materials with utmost accuracy and professionalism.
Meeting Coordination:
Schedule, organize, and facilitate internal/external meetings, including agenda creation, note-taking, and follow-ups.
Confidentiality & Discretion:
Handle confidential business and personnel information with the highest degree of sensitivity and integrity.
Project Coordination:
Assist in tracking ongoing projects, tasks, and deliverables for executive oversight. Collaborate with cross-functional teams when needed.
Event & Travel Logistics:
Organize logistics for business events, virtual and in-person meetings, including meal arrangements, venue research, and hospitality coordination.
Global Time Zone Scheduling:
Work closely with other Executive Assistants and vendors/clients to manage complex scheduling across time zones such as US, UK, and India.
Required Qualifications & Skills
- Experience:
Minimum 6 years as an Executive Assistant or Personal Assistant, including direct support to C-level executives, preferably in multinational or global organizations.
Communication Skills:
Exceptional verbal and written English communication. Highly presentable and polished in both digital and in-person interactions.
Technical Proficiency:
Skilled in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), calendar tools, video conferencing platforms (Teams/Zoom).
Interpersonal & Organizational Abilities:
Excellent time management and prioritization - High attention to detail
- Ability to work independently and take initiative
- Demonstrates professional judgment and discretion
- Work Ethic:
- Stable career history with no frequent job-hopping
- Willingness to work hybrid night shift aligned with U.S. time zones
- Comfortable working with high-level stakeholders
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: OtherRole Category: OtherRole: OtherEmployement Type: Full timeContact Details:
Company: ZepulLocation(s): Pune
Keyskills: Executive Assistant Personal Assistant C-level support MS Office Communication Skills Travel Arrangements Stakeholder Calendaring Meeting coordination Calendar Management EA
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Zepul
Marriott International, Inc. is based in Bethesda, Maryland, USA, and encompasses a portfolio of approximately 9,000 properties across more than 30 leading brands in 141 countries and territories.
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