Deputy General Manager - Contracts (Real Estate)
- Viceroy Properties
- 15 - 20 years
- Mumbai
- 23 hours ago
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Job Description
We are looking for a proactive, detail-oriented, and ambitious Deputy General Manager to lead our Contracts team. This role involves overseeing end-to-end contract management, vendor negotiations, regulatory compliance, and cost optimization, with a strong focus on legal frameworks. The ideal candidate brings a strategic mindset, exceptional negotiation skills, and a commitment to efficiency and compliance. If you are ready to drive excellence and impact, we want to hear from you!As a Deputy General Manager - Contracts, your responsibilities include but are not limited to:
- Contract Management: Create standardized, legally compliant Work-Order templates for all project phases (e.g., surveys, civil works, MEP, installations, infrastructure, facility management) and Terms of Appointment for consultants (architects, engineers, auditors, etc.), ensuring clarity in scope, deliverables, pricing, and legal terms. Draft comprehensive, enforceable contract documents for high-value agreements.
- Rate & Compliance Monitoring: Maintain updated reference data on material, labour, machinery rates, taxes, and statutory regulations. Monitor contractor mobilization, adherence to schedules, and fulfillment of pre-commencement obligations (insurance, bonds, licenses).
- Vendor Development: Identify, pre-qualify, and onboard vendors aligned with project goals. Collaborate with Finance, Legal, and project teams to assess vendors financial, technical, and operational capabilities. Continuously update the Approved Vendor List to ensure quality, cost-efficiency, and timely delivery. Focus on fostering proactive vendor partnerships, optimizing costs, and ensuring adherence to safety, quality, and compliance standards across projects.
- Data Collection & Analysis: Gather project data (location, plans, budgets, schedules). Analyze scope, specifications, and phasing requirements.
- Contract Strategy & Finalization: Recommend optimal contract types (turnkey, material + labor, etc.) aligned with project needs. Collaborate with EPC Head to finalize strategies and contractor grades. Issue Letter of Intent (LOI) and draft enforceable agreements with Legal. Ensure approvals and documentation compliance.
- Contractor Performance Tracking: Evaluate contractor performance (cost, quality, safety, timelines). Recommend improvements for future projects. Maintain checklists for contractual obligations, track guarantees/expiry dates, and address non-performance through penalties or corrective actions.
- Vendor & Rate Management: Identify/pre-qualify vendors based on capacity and expertise. Maintain updated rate analysis templates for cost benchmarking. Conduct value engineering to optimize expenses.
- Budget & Tenders: Develop budget summaries (cost/unit area) and compile water-tight tender documents (BOQ, timelines, legal clauses) with input from consultants, QS, and Legal teams. Float tenders to pre-qualified bidders. Conduct bidder meetings, analyze bids, and negotiate terms. Finalize shortlist with EPC Head approval.
- Inventory & Cost Control: Define inventory optimization policies and disposal strategies. Audit and reconcile materials to align with project budgets.
- Payment & Reporting: Verify invoices, conduct bill audits, and prepare payment certificates (retentions, recoveries, milestones). Provide cash-flow forecasts and progress reports.
- Stakeholder Coordination & Settlements: Support project managers in troubleshooting and ensure contractor compliance with sub-contractor/worker payments. Verify completion certificates, final bills, and retention releases. Ensure closure of snags/NCRs and update guarantees for Defects Liability Period.
- Warranty & AMC Management: Oversee handover of warranties and manage post-construction agreements (AMCs, product warranties) beyond contractor scope.
- SOP, MIS & ERP: Develop, implement and ensure adherence to SOP. Work through ERP System. Reconcile with actual data for accuracy. Generate and present MIS to relevant stakeholders.Core Requirements
- BE / B. Tech. - Civil Engineering. Post Graduate specialization in Contract Management.
- Hands-on experience in the field of real estate, with 15 to 20 years in Contracting and Contract Administration.
- Rigorous attention to detail with proven ability to anticipate issues, manage risks, and respond proactively to resolve challenges.
- Proven ability to develop a high-performing team, focused on delivering accurate and timely financial results
- Flair for vendor development, negotiations, and cost control.
- Excellent command over technical language in expressing appropriate legal and other terms of contracts. Adept at contractual correspondence.
- Excellent communication skills, written and verbal
Job Classification
Industry: Engineering & ConstructionFunctional Area / Department: Construction & Site EngineeringRole Category: Construction EngineeringRole: Tender ManagerEmployement Type: ContractContact Details:
Company: Viceroy PropertiesLocation(s): Mumbai
Keyskills: Contract Management Tendering Contract Negotiations Contract Administration Tender Evaluation Tender Preparation
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