Company Secretary
- Muthoot FinCorp (MFL)
- 3 - 8 years
- Thiruvananthapuram
- 4 days ago
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Job Description
Job Title: Company Secretary - Trusts & Non-Profit Governance
Location: Thiruvananthapuram, Kerala (with potential for occasional travel)
Reporting To: Head of CSR & Head of Legal & Compliance / Board of Trustees
Job Summary: We are seeking a skilled and experienced Company Secretary to oversee all secretarial, legal, and governance aspects for two Trusts and one Section 8 Non-Profit Company within the Muthoot Pappachan Group. The successful candidate will be instrumental in ensuring robust compliance, transparent operations, and adherence to best-in-class governance standards for these vital social and philanthropic entities, including comprehensive CSR management.
Key Responsibilities:
- Statutory & Regulatory Compliance:
- Ensure absolute compliance with all provisions of the Companies Act, 2013, specifically for the Section 8 Company.
- Oversee compliance with the Indian Trusts Act and other relevant state-specific trust laws for both Trusts.
- Manage adherence to provisions of the Income Tax Act, 1961, pertaining to charitable institutions and non-profit organizations (e.g., Sections 12A, 80G, 10(23C)).
- Ensure compliance with the Foreign Contribution (Regulation) Act, 2010 (FCRA), if applicable, for any foreign receipts.
- Stay abreast of changes in relevant laws and regulations impacting Trusts and Section 8 Companies and ensure timely implementation of necessary adjustments.
- CSR Compliance & Reporting:
- Manage comprehensive compliance with Section 135 of the Companies Act, 2013, and associated CSR Rules.
- Facilitate the formation and functioning of the CSR Committee, including meeting preparation and minute-taking.
- Oversee the development, review, and implementation of the CSR Policy.
- Monitor CSR expenditure, ensure proper utilization of funds, and maintain accurate records of CSR activities.
- Prepare and file the annual CSR report for 6 contributing group companies within Muthoot Pappachan Group, ensuring transparency and adherence to statutory reporting requirements.
- Board & Trustee Meeting Management:
- Organize and manage Board Meetings for the Section 8 Company and Trustee Meetings for the Trusts, including preparing notices, agendas, and board packs.
- Accurately record and prepare detailed minutes of all meetings, ensuring statutory compliance and reflection of decisions taken.
- Facilitate the execution of resolutions and decisions, tracking action items and ensuring timely closure.
- Governance & Policy Framework:
- Develop, implement, and monitor robust governance policies and procedures tailored to the specific nature of Trusts and the Section 8 Company.
- Advise the Boards/Trustees on corporate governance best practices, ethical conduct, and fiduciary duties.
- Assist in formulating and reviewing internal policies, codes of conduct, and operational guidelines to ensure legal compliance and effective functioning.
- Assist in preparing all required MoUs and Agreements both internal and external on behalf of the Trusts/ Section-8 Company.
- Records Management & Filings:
- Maintain statutory registers, records, minute books, and other essential documents accurately and securely for all entities.
- Ensure timely and accurate filing of all requisite forms and returns with the Registrar of Companies (ROC), Income Tax Department, Charity Commissioner, and other regulatory bodies.
- Manage all documentation related to amendments in trust deeds, memorandum & articles of association, or other foundational documents.
- Advisory & Liaison:
- Provide expert legal and secretarial advice to the Boards of Directors/Trustees on matters pertaining to corporate law, trust law, governance, and compliance.
- Act as a key liaison with external auditors, legal counsel, regulatory authorities, and other stakeholders concerning secretarial and governance matters.
- Facilitate efficient communication between the Board/Trustees and management.
- Risk Management & Internal Controls:
- Assist in identifying and mitigating compliance risks specific to non-profit entities and trusts.
- Contribute to strengthening internal controls related to governance and legal compliance.
Required Qualifications & Experience:
- Qualified Company Secretary (ACS/FCS) from the Institute of Company Secretaries of India (ICSI) is mandatory.
- A Bachelor's Degree in Law (LLB) from a recognized university is highly preferred.
- Minimum of 3-5 years of post-qualification experience in Company Secretarial practice, with significant exposure to managing Trusts and/or Section 8 Companies.
- Proven track record of ensuring comprehensive statutory and regulatory compliance for non-profit entities, including specific experience with CSR compliance and reporting.
Skills & Competencies:
- Deep and practical knowledge of the Companies Act, 2013 (especially Section 8 and CSR provisions), Indian Trusts Act, and Income Tax Act provisions for non-profits.
- Familiarity with FCRA regulations will be an added advantage.
- Exceptional written and verbal communication skills, with the ability to articulate complex legal concepts clearly and concisely.
- Strong organizational skills, meticulous attention to detail, and ability to manage multiple priorities effectively.
- High degree of integrity, ethical conduct, and discretion.
- Proactive, self-motivated, and capable of working independently as well as collaboratively within a team.
- Strong analytical and problem-solving abilities.
Why Join Muthoot Pappachan Group: Be a part of a legacy that spans decades and contributes to the social fabric of the nation. Muthoot Pappachan Foundation is acknowledged as one among the best CSR practitioners in the country and this is an opportunity to join the excellence. Here, you will have the unique opportunity to leverage your expertise to ensure the robust governance of entities dedicated to philanthropic endeavours, making a tangible difference in society while working in a professional and values-driven environment.
Job Classification
Industry: NBFCFunctional Area / Department: Legal & RegulatoryRole Category: Corporate AffairsRole: Corporate Affairs - OtherEmployement Type: Full timeContact Details:
Company: Muthoot FinCorp (MFL)Location(s): Thiruvananthapuram
Keyskills: Compliance Secretarial Activities CSR Activities
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