Executive Assistant
- Randstad Global
- 3 - 8 years
- Hyderabad
- 1 month ago
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Job Description
Role & responsibilities
Randstad is the worlds largest talent company and a partner of choice to clients. We are
committed to providing equitable opportunities to people from all backgrounds and help them
remain relevant in the rapidly changing world of work. We have a deep understanding of the
labor market and help our clients to create the high-quality, diverse, and agile workforces they
need to succeed. Our 46,000 employees around the world make a positive impact on society by
helping people to realize their true potential throughout their working life.
about Randstad Global Capability Center:
Randstad Global Capability Center, located in Hyderabad, India, is responsible for strategic
delivery for Randstad markets and businesses globally. Through our centers of excellence of
talent services, human resources, financial knowledge services, IT, and marketing, the Global
Capability Center is a high growth and acceleration enabler as we become the world's most
equitable and specialized talent company.
1. Administrative Support:
- Manage and maintain executive calendars, including scheduling appointments, meetings,
and travel.
- Coordinate meetings by preparing agendas, taking minutes, and ensuring the necessary
materials are available.
- Handle confidential information with discretion.
2. Travel & Event Coordination:
- Arrange travel itineraries, accommodations, and transportation for executives, including
managing visa processes and insurance.
- Coordinate logistics for events such as conferences, seminars, and internal meetings.
- Organize stakeholder visits and manage related logistics like invitation letters and pick-
ups.
3. Expense Management:
- Submit and track executive expense reports, including reconciliation of statements (e.g.,
Amex).
- Assist with benefit reimbursements and procurement support.
- Oversee invoice approvals within agreed thresholds.
5. Communication & Liaison:
- Act as the point of contact between executives and internal/external stakeholders.
- Facilitate internal communication by drafting and distributing posts for birthdays,
anniversaries, and key events.
- Ensure effective communication and coordination within the executive office and across
departments.
6. Event & Space Management:
- Plan and manage events, including team-building activities, off-site meetings, and
corporate functions.
- Collaborate with facilities and management teams on space-related matters.
- Manage calendars for practice events, team events, and floor coordination.
7. Reporting & Documentation:
- Maintain and organize all relevant project documents in digital repositories (e.g., Google
Drive).
- Prepare presentations, emails, contracts, and reports for executive review.
- Establish a knowledge repository for cross-functional information sharing.
Job Classification
Industry: MiscellaneousFunctional Area / Department: OtherRole Category: OtherRole: OtherEmployement Type: Full timeContact Details:
Company: Randstad GlobalLocation(s): Hyderabad
Keyskills: Executive Assistance Calendar Management Letter Drafting Ticket Booking Travel Management MOM Hotel Booking
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Randstad Global
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