Administrative Assistant
- Align Technology
- 1 - 4 years
- Bengaluru
- 26 days ago
- Email to a friend
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Job Description
Department: Research & DevelopmentLocation: APAC-India
Description
Align Technology is looking for a Site Office Administrative Assistant as part of the growing team in Bangalore
This exciting role would be part of a culture that is helping to improve lives every day through digital dentistry
The site Admin Assistant will support the site leader and manage all the administrative activities for the Bangalore site
Manage the ramp up and new site activities, handle the site related procurements, manage Lab related requirements, billings and expense management
Manage multiple business and functional stakeholders
Work with different vendors
Support the admin related team needs
SPOC for any IT and facilities requirements
Role expectations
Independently manage the administrative activities for the site as Site Admin
Act as the point of contact among executives, managers, employees, and other external partners
Coordinate with cross team, cross site and cross geo leaders and teams
Manage various internal and external stakeholders
Format information for internal and external communication memos, emails, presentations, reports
Manage executivescalendars and set up meetings
Manage Infrastructure and HW procurements, creation of purchase requests and ensure to follow-up with the approvers to get a timely approval, track delivery, manage inventory
Ability to read the contracts and submit them through CLM approvals
Onboarding of the vendors along with privacy, security, and audit team reviews
Arrange corporate events to take place outside of the workplace
Make travel arrangements for international/domestic Prepare expenses and generate monthly newsletter Oversees the performance of site office staff Act as an office manager by keeping up with office supply inventory
What We're Looking For
8+ years of work experience as admin assistant role, Experience in managing and coordinating site administrative activities independently
A 'can do' attitude, high energy, and creativity are required along with organizational skills and ability to handle multiple tasks, Excellent stakeholder management
Strong interpersonal, oral, written, and visual communication skills, with ability to present findings concisely and effectively, Strong Decision making and Problem-solving skills
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Experience working with external Vendors
Experience of Procurement and Inventory management
Excellent in MS Office and other productivity tools
Uphold a strict confidentiality
Bachelors degree preferred
Applicant Privacy Policies
Review our Applicant Privacy Policies for additional information, Global Diversity Statement
At Align, we believe in the power of a smile, and we know that every smile is as unique as our employees
As we grow, we are committed to building a workforce rich in diverse cultural backgrounds and life experiences, fostering a culture of open-mindedness and compassion
We live our company values by promoting healthy people and healthy communities, all with the intent of changing millions of lives, one unique smile at a time, Equal Opportunity Statement
Align Technology is an equal opportunity employer
We are committed to providing equal employment opportunities in all our practices, without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, disability, sexual orientation, gender identity or expression, or any other legally protected category
Applicants must be legally authorized to work in the country for which they are applying, and employment eligibility will be verified as a condition of hire,
Job Classification
Industry: Medical Services / HospitalFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Office AdminEmployement Type: Full timeContact Details:
Company: Align TechnologyLocation(s): Bengaluru+ View Contact
Keyskills: communication skillsdecision making management procurement interpersonal skills time ms office
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Align Technology
Align Technology is a global medical device company with industry-leading innovative products -- Invisalign clear aligners and iTero Intraoral scanners -- that help dental professionals achieve the clinical results they expect and deliver effective, cutting-edge dental options to their patients.
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