Manager
- Jakson Group
- 5 - 10 years
- Noida, Gurugram
- 1 month ago
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Job Description
1. Leadership and Team Management
- Lead, mentor, and manage the administration team, ensuring alignment with organizational goals and objectives.
- Develop and implement team strategies, setting clear expectations, performance metrics, and professional development programs.
- Foster a collaborative and efficient team culture, driving innovation in administrative operations.
2. Facilities and Office Management
- Oversee the management of office facilities, ensuring a safe, clean, and efficient work environment.
- Manage office space planning, maintenance, and optimization, including coordinating repairs, renovations, and equipment upgrades.
- Ensure that all facilities comply with safety standards, local regulations, and environmental guidelines, particularly related to the manufacturing and energy sectors.
3. Vendor and Contract Management
- Manage relationships with key vendors and service providers (e.g., facilities maintenance, office supplies, transportation services).
- Negotiate contracts and service agreements to ensure cost-effective and high-quality services.
- Monitor vendor performance and resolve any service-related issues to ensure uninterrupted office and operational support.
4. Procurement and Inventory Management
- Oversee the procurement of office supplies, equipment, and services necessary for daily operations.
- Maintain inventory control for office supplies, ensuring timely reordering and minimizing excess stock.
- Ensure that all purchases and inventory management are aligned with company budgets and financial goals.
5. Health, Safety, and Compliance
- Lead the development and enforcement of office health, safety, and emergency protocols, ensuring compliance with industry standards and regulations.
- Work closely with HR and other departments to ensure the safety of employees, contractors, and visitors in the office and facilities.
- Oversee the implementation of compliance-related programs, ensuring the organization adheres to all local laws and corporate policies related to administrative functions.
6. Travel and Logistics Management
- Oversee the management of corporate travel arrangements, including booking transportation, accommodation, and itinerary planning for executives and employees.
- Manage logistics for corporate events, meetings, and conferences, ensuring that all aspects are well coordinated and executed efficiently.
- Develop and implement cost-effective travel policies and procedures for employees.
7. Budgeting and Financial Management
- Prepare and manage the administrative department budget, ensuring cost control and optimization of resources.
- Analyze departmental spending, track expenses, and provide regular reports to senior leadership.
- Identify areas for cost reduction and process improvement in administrative operations.
8. Process Improvement and Optimization
- Continuously evaluate administrative processes and identify opportunities for increased efficiency and cost savings.
- Implement best practices for administrative functions and streamline workflows to improve overall operational performance.
- Collaborate with other departments to ensure administrative processes support the broader organizational goals and objectives.
9. Employee and Executive Support
- Provide administrative support to senior leadership, including scheduling meetings, managing communications, and handling confidential matters.
- Oversee employee services, including workplace amenities, catering, and event coordination, to enhance employee satisfaction and engagement.
- Serve as a point of contact for employee inquiries related to office services, facilities, and administrative matters.
Qualifications
- Education: Bachelors degree in Business Administration, Operations Management, Facilities Management, or related field. A Masters degree or MBA is a plus.
- Experience:
- 8+ years of experience in administrative management, operations, or facilities management, with at least 3 years in a leadership role.
- Experience in the manufacturing or energy sectors is strongly preferred, with a solid understanding of the industrys operational needs.
- Proven track record in managing office operations, facilities, and vendor relationships.
- Strong experience in budgeting, financial management, and procurement.
- Skills:
- Excellent leadership and team management skills.
- Strong organizational and problem-solving skills, with the ability to prioritize and handle multiple tasks simultaneously.
- Exceptional communication and interpersonal skills, with the ability to work with senior leadership and a wide range of stakeholders.
- Knowledge of health and safety regulations, environmental guidelines, and industry-specific compliance standards.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and office management software.
Job Classification
Industry: Power (Solar)Functional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Administration - OtherEmployement Type: Full timeContact Details:
Company: Jakson GroupLocation(s): Noida, Gurugram+ View Contact
Keyskills: Housekeeping Administration Facility Management Cafeteria Management
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Company Profile : Jakson is a professionally managed group with a strong engineering base. It employs over 1700 personnel and has a group turnover of Rs.1350 Crore. Jakson has been in services from over six decades and has moved on from being involved in manufacturing and marketing of Genera...
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