Company Secretary
- Mangalam Placements
- 1 Positions
- Mumbai
- 17 days ago
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Job Description
Role : Company Secretary (Preferred Male candidate)
Qualification : LLB,CS
Experience : 5to 6 Years ( Listed Manufacturing Company)
Location : Mumbai
Job description :
Secretarial functions:
To ensure compliance of the provisions of Companies Law and rules made there-
under and other statutes and bye-laws of the company.
To ensure that business of the company is conducted in accordance with its objects as
contained in its memorandum of association.
To ensure that affairs of the company are managed in accordance with its objects
contained in the articles of association and the provisions of the Companies Law.
To prepare the agenda in consultation with the Chairman and the other documents for
all the meetings of the board of directors.
To arrange with and to call and hold meetings of the board and to prepare a correct
record of proceedings.
To attend the broad meetings in order to ensure that the legal requirements are
fulfilled, and provide such information as are necessary.
To prepare, in consultation with the chairman, the agenda and other documents for the
general meetings.
To arrange with the consultation of chairman the annual and extraordinary general
meetings of the company and to attend such meetings in order to ensure compliance
with the legal requirements and to make correct record thereof.
To carry out all matters concerned with the allotment of shares, and issuance of share
certificates including maintenance of statutory Share Register and conducting the
appropriate activities connected with share transfers.
To prepare, approve, sign and seal agreements leases, legal forms, and other official
documents on the companys behalf, when authorised by the broad of the directors or
the executive responsible.
To advise, in conjunctions with the companys solicitors, the chief executive or other
executive, in respect of the legal matters, as required.
To engage legal advisors and defend the rights of the company in Courts of Law.
To have custody of the seal of the company.
(2). Legal obligations of secretary:
Filling of various documents/returns as required under the provisions of the
Companies Law.
Proper maintenance of books and registers of the company as required under the
provisions of the Companies Law.
To see whether legal requirements of the allotment, issuance and transfer of share
certificates, mortgages and charges, have been complied with.
To convene/arrange the meetings of directors, on their advise.
To issue notice and agenda of board meetings to every director of the company.
To carry on correspondence with the directors of the company on various matters.
To record the minutes of the proceedings of the meetings of the directors.
To implement the policies formulated by the directors.
To deal with all correspondence between the company and the shareholders.
To issues notice and agenda of the general meetings to the shareholders.
To keep the record of the proceedings of all general meetings.
To make arrangement for the payment of the dividend within prescribed period as
provided under the provisions of the Companies Law.
(3). To maintain the following statutory books:
the register of transfer of shares;
the register of buy-backed shares by a company;
the register of mortgages, charges etc.;
the register of members and index thereof;
the register of debenture-holders;
the register of directors and other officers;
the register of contracts;
the register of directors' shareholdings and debentures;
the register of local members, directors and officers, in case of a foreign company;
Minute books;
Proxy register;
Register of beneficial ownership;
Register of deposits;
Register of directors share holding; and
Register of contracts, arrangements and appointments in which directors etc are
interested.
(4). Other duties:
The company secretary usually undertakes the following duties:
(a) Ensuring that statutory forms are filed promptly.
(b) Providing members and auditors with notice of meeting.
(c) Filing of copy of special resolutions on prescribed form within the specified time period.
(5). Supplying a copy of the accounts to every member of the company, every debenture
holder and every person who is entitled to receive notice of general meetings. You must send
annual audited accounts.
(6). Keeping or arranging for the having of minutes of directors' meetings and general
meetings.Apart from monitoring the Directors and Members minutes books, copies of the
minutes of board meetings should also be provided to every director.
(7). Ensuring that people entitled to do so, can inspect company records.For example,
members of the company are entitled to a copy of the company's register of members, and to
inspect the minutes of its general meetings and to have copies of these minutes.
(8). Custody and use of the common seal.Companies are required to have a common seal and
the secretary is usually responsible for its custody and use. (Common seals can be bought
from seal makers)
Employement Category:
Employement Type: Full timeIndustry: ManufacturingRole Category: ProductionFunctional Area: Not SpecifiedRole/Responsibilies: Company SecretaryContact Details:
Company: Mangalam PlacementLocation(s): Mumbai
Keyskills: quality control manufacturing process manufacturing production planning control
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