Human Resource Executive
- The Digital Group
- 1 - 5 years
- Pune
- 4 days ago
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Job Description
Role & responsibilities
1. Onboarding and Documentation
- Coordinate end-to-end onboarding process for new hires.
- Ensure timely collection, verification, and filing of employee documents.
- Facilitate orientation sessions and support new joiners in their settling-in phase.
- Maintain onboarding trackers and checklists.
2. Background Verification (BGV)
- Liaise with third-party vendors to initiate and complete background checks.
- Track BGV status and escalate delays.
- Ensure completion of BGV documentation before confirmation timelines.
3. HRMS Data Management
- Enter, update, and audit employee data in the HRMS system.
- Maintain accurate employee records (personal, professional, statutory).
- Generate and validate system reports to ensure data accuracy.
- Must have hands-on experience with any HRMS application (e.g., Workday, Darwinbox, Keka, SAP SuccessFactors, etc.).
4. Reporting & Analysis
- Prepare HR reports including headcount, attrition, onboarding status, confirmation due, and HRIS updates.
- Support in HR metrics and dashboard creation as required.
5. Employee Interaction and Feedback
- Connect with new hires periodically during their initial months to collect feedback and address concerns.
- Escalate any issues or special requests to relevant stakeholders.
6. Employee Confirmation Process
- Track upcoming confirmation due dates.
- Follow up with managers to ensure timely completion of probation assessments.
- Issue confirmation letters to employees post-approval.
7. Employee Engagement and Events
- Assist in planning and executing employee engagement initiatives.
- Help organize internal events, celebrations, and wellness activities.
- Collect feedback and suggest improvement ideas for better participation.
8. Separation Process
- Coordinate end-to-end offboarding activities for exiting employees.
- Ensure smooth completion of resignation formalities, including documentation and clearance.
- Schedule and conduct exit interviews; compile and report insights to HR leadership.
- Update HRMS and maintain accurate exit records.
- Coordinate with IT/Admin/Finance to ensure proper handover and asset recovery.
Preferred candidate profile
- We are seeking a proactive and detail-oriented HR Executive with 1 to 4 years of experience to support key HR operations.
- This role demands a hands-on individual who can manage employee onboarding, data management, engagement initiatives, separation handling, and support in day-to-day HR functions.
- The ideal candidate will bring a positive attitude, strong coordination skills, and a passion for creating a seamless employee experience.
- Prior experience with any HRMS application is essential.
Skill Stack Required
Technical Skills
- Good experience in using HRMS platforms
- Proficient in MS Excel (VLOOKUP, Pivot Tables, Basic Analysis).
- Comfortable with reporting tools and HR dashboards.
- Familiarity with onboarding, background verification, and separation protocols.
Soft Skills
- Excellent verbal and written communication.
- Strong attention to detail and organizational skills.
- Ability to multitask and prioritize under minimal supervision.
- Empathetic and employee-friendly approach.
- Good interpersonal skills for cross-functional collaboration.
Qualifications
- Bachelors degree in Human Resources, Business Administration, or related field.
- Postgraduate diploma or MBA in HR (preferred but not mandatory).
- 1 to 4 years of relevant experience in HR operations or generalist roles.
Perks and benefits
- Annual Leaves.
- Family Medical Insurance.
- Employee Provident Fund
- Working Days- 5
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Human ResourcesRole Category: Human Resources - OtherRole: Human Resources - OtherEmployement Type: Full timeContact Details:
Company: The Digital GroupLocation(s): Pune+ View Contact
Keyskills: HR Generalist Activities Joining Formalities HR Operations Background Verification Onboarding Employee Engagement Exit Formalities
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