Executive Assistant to Managing Director
- Upman Placements
- 6 to 11 Yrs
- Mumbai
- 3 years ago
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Job Description
Respond to all communication requests in a timely manner.
Develop and maintain hard copy and soft copy filing for easy retrieval of data.
Arranging meetings, Conferences, Teleconferences
To fix up appointments and maintain calendar of appointments for the Director
Organize meetings and ensure that the Boss is well prepared for those meetings,
Preparing agendas, pre-meeting briefings and meeting papers
Organize data for the meetings and make other arrangements for meetings/appointments.
Record and maintain minutes of the meeting and follow-up based on the action plan.
Organizing and servicing meetings (producing agendas and taking minutes)
Managing databases Follow up with various department / internal staff.
Acting as a Representative of Company and/or meeting and greeting clients
Prioritizing workloads
Manage Director's Calendar assessing priority of appointments and reallocation as necessary.
Manage travel arrangements (including visas/accommodation).
Process Correspondence, ensuring that incoming correspondence is deal with by the
director/or on behalf of him, or other staff as appropriate.
Assist in researching and following up with action on matters which fall within the Director's
responsibility - chasing responses, triggering follow-up action.
Produce documents, briefing papers, reports and presentations when required.
Produces information, formatting, inputting, editing, retrieving, copying data, and Tables.
Organize work by reading and routing correspondence; collecting information; and initiating telecommunications.
Any other duties as may reasonably be required by the Director
Employement Category:
Employement Type: Full timeIndustry: Pharma / Biotech Role Category: Secretary / PA / Steno Functional Area: Not ApplicableRole/Responsibilies: Executive Assistant to Managing DirectorContact Details:
Company: Upman PlacementLocation(s): Mumbai
Keyskills: mail shots high level of organization high level administration executive travel heavy calendaring executive administrative assistance high level of confidentiality personal assistance
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