Manager Hospitality & Administration, Administration
- Hexagon Manufacturing
- 8 - 13 years
- Hyderabad
- 4 days ago
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Job Description
Procurement
- Issuance of Purchase Orders
- Getting Quotes as per the requirement
- Handling Navision Tool for all Non-IT Related Purchases
- Coordinating with requestor and getting proper details for PO
- Closing Purchase Orders post material Receipt
- Posting GRNs on Purchase Tool
- Invoice submission on purchase tool
Access Control Front End
- Issuance of ID Cards and Access Cards
- Activation and deactivation of access cards
- Maintaining Special access levels to different employees
- Printing of Physical ID Cards
Printing and Branding
- Procurement of various printed stationery like business cards, address envelopes, letter heads, certificates, mementoes etc .,
- Maintaining stocks of printed stationery
- Being inline with communication team for various branding requirements of organization
- Carrying out branding works at various locations (both internal and external) depending on communication team and organization requirements
- Brand Store maintenance
- Event branding
- Pluxee (previously Sodexo)
- Issuance and Deactivations of Pluxee Cards
- Maintaining records of all employees, contractors, interns and vendor issued Pluxee cards
- Being inline with HR for issuance of new cards for new joiners and deactivating old cards of resigned employees
- Being inline with Finance for loading amount on Pluxee for all employees, contractors, interns and vendors cards on monthly basis and also adhoc requests
Gifting
- Procurement of Amazon Gift Cards for gifting of various divisional requirements
- Diwali Gifting
- Annual Employee Gifting
- Event Gifting as per divisional requirements
Events
- Handling both internal and external events
- Annual Day
- Family Day
- POB
- Star Awards
- Interclub Events
- HR Events
- Various divisional events like Pragnya, Jignyasa etc ,
- Hexathon
- Technology Day
- End to end coordination of various Team Outings and Team Dinners
Space Occupancy Reports
- Maintain records of space occupancy of various divisions
- Getting in touch with various divisional heads along with manager to update the records every half yearly
- Being inline with both divisional requirements of space and also availability of space
- Sharing these reports with manager on half yearly basis and make changes/corrections if required
Travel & Hotel
- Maintaining annual contracts with travel agent, hotels, airlines to get better prices and discounts
- Helping travel team with flight ticketing, visa processing, car bookings, hotel bookings whenever there is requirement
- Hotel reservations for new joiners for their initial stay during relocation
- Restaurant reservations of various divisional requirements
- Procurement of Food and Stay vouchers from various hotels depending on divisional requirements
Visitor Hospitality
- Taking care of visitor (external stakeholders) visit to office
- Getting the rooms ready with proper amenities
- Being inline with internal contacts of visitors for their requirements
- Arranging lunches and dinners by checking internal contacts of visitors
- Arranging transportation to and from hotel/office on daily basis
Education / Qualifications
- Bachelor s degree in Business Administration, Hospitality Management, or related field.
- 8+ years of experience in administration and hospitality management.
- Strong organizational, leadership, and communication skills.
- Proficiency in MS Office and facility management software.
- Ability to multitask and manage time effectively
Job Classification
Industry: Software ProductFunctional Area / Department: Administration & FacilitiesRole Category: Facility ManagementRole: Facility Management - OtherEmployement Type: Full timeContact Details:
Company: Hexagon ManufacturingLocation(s): Hyderabad+ View Contact
Keyskills: Procurement Printing Business administration Ticketing Front end Hospitality management Navision Visa processing MS Office Facility management
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