Personal Assistant
- Roche International
- 1 Positions
- Mumbai
- 27 days ago
- Email to a friend
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Job Description
Job Title: Executive Assistant to the Founder & CEO
Were looking for an exceptionally organized, sharp, and proactive Executive Assistant (EA) to work directly with our Founder & CEO. This is not just a coordination rolethis is a role for someone who thrives in chaos, turns ambiguity into action, and helps our leader focus on what matters most.
As the EA, you will be the bridge between strategy and execution, ensuring the CEOs time, energy, and ideas are aligned with fast-moving goals. Key Responsibilities
Calendar & Meeting Management
Manage the CEOs calendar with precisionprioritize, reschedule, protect focus time.
Coordinate internal/external meetings, events, and travel plans.
Ensure CEO is well-planned for the meetings with agenda, briefs, and background notes.
Communication & Coordination
Draft. Review. and manage communication on behalf of the CEO (emails, briefs, messages).
Act as a gatekeeper -- filter incoming requests, prioritise urgency, and manage follow ups.
Follow up with teams, partners, and external stakeholders on action items.
Planning and Project Coordination
Track ongoing projects, including Strategic projects, and ensure timely progress updates to the CEO.
Planning with departments heads on strategic goal accomplishment and task prioritisation
Collaborate with teams to check project progress and gather data and reports needed for decision- making
Ensure the dashboards, trackers, and reports are updated in timely manner for keeping CEO aligned to current situations.
Meeting Support
Attend meetings, capture structured minutes, and ensure follow-through on minutes finalised.
Prepare background notes, agendas, and decks before meetings.
Research & Documentation
Conduct quick research on prospective partners, donors, policies, or key trends.
Support with writing, editing, or designing documents, presentations, or reports.
Travel & Event Logistics
Plan and manage travel itineraries, bookings, and logistics.
Coordinate with CEO participation in forums, events, and / or panels
Coordinate for speaker notes or panel briefs if CEO is attending public events.
Skills Youll Need to Thrive
Organizational & Coordination Skills
Strong Planning and organisational skills
Ability to coordinate across departments with clarity and get work done
Excellent time management and ability to juggle multiple priorities.
Strong problem-solving skills with an
Strong follow-up habits and attention to detail.
Ability to understand department specific challenges with empathy
Technical & Administrative Skills
Strong command of Google Workspace (Docs, Sheets, Slides, Calendar, Drive)
Proficiency in writing emails, briefs, reports, and minutes.
Familiarity with project management tools (Notion, Asana, Trello, etc.) is a plus.
Comfort with formatting documents, coordinating travel, and online meeting tools.
The Attitude Were Looking For
Proactive & Resourceful Dont wait to be told, think one step ahead.
Empathetic Communicator Clear, kind, and constructive communication.
Growth Mindset Youre curious, open to feedback, and always learning.
Calm Under Pressure The founders day can be hectic. You stay grounded.
Trustworthy & Discreet Youll handle confidential information daily.
Employement Category:
Employement Type: Full timeIndustry: Media / Dotcom / EntertainmentRole Category: Secretary / PA / StenoFunctional Area: Not SpecifiedRole/Responsibilies: Personal AssistantContact Details:
Company: Roche InternationalLocation(s): Mumbai
Keyskills: travel management assistance personal assistance communication skills
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