Executive Assistant
- Vee Healthtek
- 4 - 6 years
- Bengaluru
- 3 months ago
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Job Description
Location: Bangalore
Job Summary:
We are seeking a highly organized, proactive, and professional Executive Assistant to support our Leadership Team. This role will be instrumental in ensuring smooth operations for senior executives, managing a wide variety of administrative tasks, and assisting in high-level decision-making processes. The ideal candidate will demonstrate exceptional communication skills, maintain a high degree of confidentiality, and possess the ability to prioritize effectively in a fast-paced, dynamic environment.
Key Responsibilities:
- Provide high-level administrative support to the Leadership Team, including calendar management, scheduling meetings, and coordinating travel arrangements.
- Act as a liaison between the Leadership Team and internal/external stakeholders, ensuring effective communication and relationship management.
- Prepare and organize reports, presentations, and correspondence for executive meetings and board presentations.
- Manage and prioritize emails, phone calls, and other communications on behalf of the leadership team.
- Assist with project coordination, ensuring deadlines are met and team members are aligned with project goals.
- Organize and prepare for meetings, including agenda preparation, note-taking, and follow-up on action items.
- Handle confidential information with discretion and integrity.
- Coordinate and manage special projects, as requested by the Leadership Team.
- Support the planning and execution of events, conferences, and off-site meetings.
- Proactively identify and resolve issues to support the leadership team s productivity.
- Assist in tracking and monitoring budgets and expenses related to executive activities.
- Bachelors degree or equivalent experience preferred.
- 5+ years of experience as an Executive Assistant or in a similar role supporting senior leadership.
- Excellent organizational skills and attention to detail.
- Strong interpersonal and communication skills, both written and verbal.
- Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools.
- Strong problem-solving abilities and proactive mindset.
- Ability to handle confidential information with the utmost professionalism and discretion.
- Flexible and adaptable to changing priorities and demands.
- Experience in managing complex calendars and travel arrangements for C-suite executives.
- Familiarity with project management tools and collaboration platforms.
- Strong knowledge of business operations and strategic planning.
- Ability to work in a high-pressure environm
Job Classification
Industry: Management ConsultingFunctional Area / Department: Administration & FacilitiesRole Category: Facility ManagementRole: Back OfficeEmployement Type: Full timeContact Details:
Company: Vee HealthtekLocation(s): Bengaluru
Keyskills: Relationship management Administration Executive Project management Strategic planning Scheduling Management MS Office Monitoring Business operations
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